Work at KVIST

Finance & Accounts Manager

Advertised 01.09.2026

Fully remote | Freelance or Flexible part-time | £30–£35 per hour

We are looking for an experienced, highly capable Finance & Accounts Manager to take ownership of the day-to-day financial management of the business.

This is a position of real trust. We need someone exceptionally reliable with the numbers who works independently and, crucially, looks ahead – spotting financial issues, risks and upcoming requirements, dealing with what they can and raising anything requiring a decision well before the Creative Director needs to ask.

The role

Day-to-day accounts & clients

  • Prepare and issue sales invoices weekly, ensuring invoicing keeps pace with project activity.

  • Monitor debtors and proactively follow up outstanding payments.

  • Communicate directly and professionally with clients on invoicing, payments and financial queries, including issuing statements where required.

  • Process purchase invoices, supplier payments and bank payments.

  • Maintain accurate records in Xero, complete regular bank reconciliations and obtain missing invoices, receipts and supporting information.

Accounts, cashflow & reporting

  • Prepare monthly management accounts, including P&L, Balance Sheet and gross-margin analysis.

  • Maintain a forward view of cashflow and flag upcoming pressures, liabilities or anomalies well in advance.

  • Prepare journals, accruals and prepayments, including appropriate matching of project costs and income.

  • Maintain Balance Sheet schedules, fixed assets and depreciation.

  • Prepare dividend paperwork and accounting entries when required.

  • Contribute to budgeting, forecasting and project-profitability reporting where useful.

VAT, tax, payroll & company administration

  • Prepare and submit VAT returns, including reconciliation and appropriate VAT treatment, and arrange payments.

  • Prepare the accounts and supporting information required for tax returns, ready for our external accountants to undertake the statutory filing.

  • Maintain a strong working knowledge of VAT and tax, including international procurement, overseas suppliers, foreign-currency transactions and international clients.

  • Apply appropriate accounting judgement to the timing and treatment of project income and expenditure, recognising when specialist advice is required.

  • Run monthly payroll and arrange associated salary and HMRC payments.

  • Prepare Companies House confirmation statements and other routine company/secretarial filings, keeping company records up to date and ensuring deadlines are not missed.

Interior design, procurement & systems

Experience of interior design, architecture, FF&E, construction or another project/procurement-led business would be a significant advantage.

Our projects involve design fees, substantial client procurement, supplier deposits and staged payments, international suppliers and foreign currencies, so we need someone comfortable with the financial and VAT implications of this type of work.

KVIST uses Xero for accounting and Fresh Projects for project-level financial management, procurement and invoicing. Project-related purchasing is generally entered into Fresh by the person managing the procurement, with Finance retaining oversight of accounting accuracy, reconciliation and appropriate VAT/accounting treatment. The Finance & Accounts Manager should also be capable of undertaking project financial input when required.

About you

Above everything else, we need to be able to trust you with the numbers.

You will be:

  • Exceptionally accurate, organised and detail-oriented.

  • Proactive and forward-looking – seeing what's coming and acting before someone has to ask.

  • Comfortable taking genuine ownership and working independently.

  • Commercially astute and interested in what the numbers mean, not simply whether they reconcile.

  • Strong in Xero, VAT and tax, with sound accounting judgement.

  • Comfortable with international transactions and their VAT/tax implications.

  • Confident communicating directly with clients, suppliers and colleagues about financial matters.

  • Direct, pragmatic and digitally confident, with an eye for sensible efficiencies without creating unnecessary process.

We're a small, dynamic team, so attitude matters. We value people who are capable, straightforward and collaborative and who take responsibility for their work. As the studio grows, there is an opportunity for the role and hours to expand.

Hours & remuneration

This is a fully remote, flexible freelance role, expected to average approximately 15–25 hours per month, depending on business and project activity.

There is flexibility around when the hours are worked, but this is an ongoing finance function rather than a once-a-month bookkeeping exercise. Weekly invoicing, client payment matters and other time-sensitive requirements need to be dealt with promptly alongside the regular monthly accounting cycle and statutory deadlines.

£30–£35 per hour, depending on experience.

To register your interest, please send you CV and an outline of why you’re excited about the role to Charlotte, our office Administrator at:

hello@kvistdesign.co.uk

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